It’s logical as a small business owner; there would be concern about a cloud accounting service provider securing and storing your data. Cloud Bookkeeping is one of the most secure ways to store data. For instance, if you are using cloud software and your laptop is lost, your data can’t be accessed unless they have a login to your online account. With cloud software, your data exists in the cloud versus your hard drive.
And if there is a flood or fire, being in the cloud means productivity rocks on with virtually no downtime. Your data is safe and secure and stored off-site. Cloud-based technology makes use of extremely secure encrypted connections or Virtual Private Network connections VPN’s for especially sensitive information. Even more than that, the physical location of the server which actively stores your data will likely be kept “in an environment that far exceeds any that you would likely have on site. These storage facilities utilize the same physical security measures as most banks.” As long as you have and can get to your computer or even a mobile device connected to the internet, your business is back in business.
Plus you invite users to view your data because you control the level of access. This beats the old-fashioned insecure way when you emailed files or sent out a USB stick.
Cloud-based bookkeeping companies make sure the security and privacy of information of you and your business are always airtight. No one has any desire to activate a service they do not feel good about using. Higher demands for increased security have led companies to institute some highly reliable standard measures of safety. Now it is prudent to note that businesses offering cloud accounting services have vastly different safety procedures and, standards, and it is up to you to do your due diligence and look into these before you purchase cloud space. If you now use online banking, then you’re a prime candidate to use cloud accounting.
A few things to check to make sure you are getting the right cloud accounting service.
A significant safety feature involved with cloud bookkeeping’s use is redundancy. Meaning that multiple copies of your information are backed-up, then stored on several different computer systems, and in some situations, even various geographic locations, this minimizes the risk of utter and complete destruction of your data due to equipment failure, power outages, or even a natural disaster.
Most cloud accounting companies have automatic backup services. Now depending on the company you decide upon, some begin to back-up your information the moment the software is installed. There are also programs that allow you to set your own backup schedule, that way you customize how often you want back-ups.
Customer Service and Technical Support
Moving your accounting to cloud-based service should come with customer service that is usually available to help with any needs you might have. Another bonus is that a lot of these companies have their own IT teams, dedicated 24/7 to ensure you the highest level of protection.
And of course, Encryption. Your data travels from your company to the cloud, and while it is stored on the cloud-based platform, you want to make sure that travel back and forth safely, in other words, you want it encrypted.
In the end, do your research, ask the right questions, be assured that your data is probably safer than it ever was on site.